Introduction
Whether you are writing a business email, an official notice, or a professional announcement, the phrase “this is to inform you” is one of the most commonly used expressions. While it communicates your message clearly, relying on it too often can make your writing sound repetitive and impersonal.
Using professional alternatives helps you create a stronger connection with your audience while maintaining a polished tone. The right wording can make your emails more engaging, your announcements more thoughtful, and your communication more memorable. Whether you’re notifying a client, updating colleagues, informing students, or making an official statement, choosing fresh expressions demonstrates excellent writing skills and professionalism.
In this guide, you’ll discover 48 professional ways to say “this is to inform you”, along with meanings, tones, examples, and practical advice for using each one naturally.
What Does “This Is to Inform You” Mean?
The phrase “this is to inform you” is a formal expression used to introduce important information, updates, announcements, or decisions.
It tells the reader that the purpose of your communication is to share relevant information that may require their attention or action.
Its emotional tone is generally neutral and professional. Although it is appropriate for formal communication, it can sometimes sound stiff or outdated when used repeatedly. That’s why many professionals prefer modern alternatives that sound more conversational while remaining respectful.
When to Use It
“This is to inform you” works well in many professional situations, including:
- Business emails
- Official announcements
- Human resources communications
- School or university notices
- Government correspondence
- Client updates
- Company policy changes
- Legal notifications
Examples
- This is to inform you that your application has been approved.
- This is to inform you that our office will remain closed on Friday.
- This is to inform you about the upcoming maintenance schedule.
Is It Polite or Professional?
Yes. “This is to inform you” is both polite and professional. It is widely accepted in business and formal writing because it clearly communicates the purpose of the message.
However, modern workplace communication often favors expressions that sound warmer and more engaging. Replacing it with a more natural alternative can make your emails feel less robotic while still maintaining professionalism.
48 Professional Ways to Say This Is to Inform You
1. I’d Like to Let You Know
Meaning: Introduces new information politely.
Tone: Friendly and professional.
Example: “I’d like to let you know that your order has been shipped.”
Explanation: Perfect for customer service and workplace emails.
Purpose and Personalization: Creates a conversational tone while remaining respectful.
2. Please Be Advised
Meaning: Introduces important information.
Tone: Formal.
Example: “Please be advised that the office will close early tomorrow.”
Explanation: Frequently used in official notices.
3. Kindly Note
Meaning: Draws attention to important details.
Tone: Polite.
Example: “Kindly note that the deadline has been extended.”
Explanation: Ideal for reminders and announcements.
4. Please Note
Meaning: Highlights significant information.
Tone: Professional.
Example: “Please note that registration closes on Monday.”
Explanation: Simple and commonly used.
5. We Wish to Inform You
Meaning: Announces information formally.
Tone: Formal.
Example: “We wish to inform you that your request has been approved.”
Explanation: Suitable for official correspondence.
6. We Are Pleased to Inform You
Meaning: Shares positive news.
Tone: Warm and professional.
Example: “We are pleased to inform you that you have been selected.”
Explanation: Excellent for good news.
7. We Regret to Inform You
Meaning: Delivers disappointing news.
Tone: Respectful.
Example: “We regret to inform you that your application was unsuccessful.”
Explanation: Appropriate for sensitive situations.
8. I Wanted to Share
Meaning: Introduces helpful information.
Tone: Friendly.
Example: “I wanted to share that the project has been completed.”
Explanation: Makes communication feel personal.
9. I’d Like to Share
Meaning: Presents new information.
Tone: Warm.
Example: “I’d like to share some exciting updates with the team.”
Explanation: Great for collaborative environments.
10. We Would Like to Announce
Meaning: Makes an official announcement.
Tone: Formal.
Example: “We would like to announce the launch of our new service.”
Explanation: Ideal for company announcements.
11. I’m Writing to Let You Know
Meaning: Explains the reason for writing.
Tone: Professional.
Example: “I’m writing to let you know that your appointment has been confirmed.”
Explanation: A natural email opener.
12. I Am Writing to Inform You
Meaning: Directly introduces information.
Tone: Formal.
Example: “I am writing to inform you of the updated policy.”
Explanation: Suitable for official communication.
13. I Wanted to Inform You
Meaning: Politely shares information.
Tone: Friendly.
Example: “I wanted to inform you that the meeting has been rescheduled.”
Explanation: Sounds less rigid.
14. This Serves as Notification
Meaning: Acts as an official notice.
Tone: Formal.
Example: “This serves as notification of the upcoming inspection.”
Explanation: Common in legal and corporate settings.
15. For Your Information
Meaning: Shares information without requesting action.
Tone: Neutral.
Example: “For your information, the report has been uploaded.”
Explanation: Useful for updates.
16. I Would Like to Notify You
Meaning: Officially informs someone.
Tone: Professional.
Example: “I would like to notify you of the schedule change.”
Explanation: Appropriate for workplace communication.
17. You Should Be Aware That
Meaning: Emphasizes important information.
Tone: Serious.
Example: “You should be aware that system maintenance begins tonight.”
Explanation: Suitable for urgent updates.
18. We Want to Keep You Informed
Meaning: Keeps readers updated.
Tone: Friendly.
Example: “We want to keep you informed about recent developments.”
Explanation: Builds trust with readers.
19. I’d Like to Update You
Meaning: Provides recent information.
Tone: Conversational.
Example: “I’d like to update you on the project’s progress.”
Explanation: Excellent for ongoing communication.
20. We Are Reaching Out to Inform You
Meaning: Officially contacts someone.
Tone: Professional.
Example: “We are reaching out to inform you about upcoming changes.”
Explanation: Common in customer communications.
21. Please Be Informed
Meaning: Shares official information.
Tone: Formal.
Example: “Please be informed that parking regulations have changed.”
Explanation: Frequently used in business writing.
22. Allow Me to Inform You
Meaning: Introduces information respectfully.
Tone: Formal.
Example: “Allow me to inform you that your request has been processed.”
Explanation: Sounds courteous and polished.
23. We’d Like You to Know
Meaning: Shares useful information.
Tone: Friendly.
Example: “We’d like you to know that support is available 24 hours a day.”
Explanation: Great for customer relations.
24. Here’s an Update
Meaning: Introduces new developments.
Tone: Casual professional.
Example: “Here’s an update regarding your application.”
Explanation: Works well in modern workplaces.
25. Just to Keep You Updated
Meaning: Provides ongoing information.
Tone: Friendly.
Example: “Just to keep you updated, construction begins next week.”
Explanation: Ideal for regular updates.
26. I’d Like to Bring to Your Attention
Meaning: Highlights important information.
Tone: Professional.
Example: “I’d like to bring to your attention the revised guidelines.”
Explanation: Useful for significant matters.
27. Please Take Note
Meaning: Requests careful attention.
Tone: Polite.
Example: “Please take note of the revised office hours.”
Explanation: Effective for notices.
28. This Message Is to Notify You
Meaning: Officially informs recipients.
Tone: Formal.
Example: “This message is to notify you of scheduled maintenance.”
Explanation: Common in automated emails.
29. I Am Happy to Share
Meaning: Announces good news.
Tone: Positive.
Example: “I am happy to share that we’ve achieved our goals.”
Explanation: Adds enthusiasm.
30. We Are Happy to Announce
Meaning: Introduces exciting news.
Tone: Warm.
Example: “We are happy to announce our newest partnership.”
Explanation: Suitable for celebrations.
31. Please Allow Me to Share
Meaning: Politely introduces information.
Tone: Respectful.
Example: “Please allow me to share an important update.”
Explanation: Works well in presentations.
32. You May Wish to Know
Meaning: Offers useful information.
Tone: Gentle.
Example: “You may wish to know that enrollment is now open.”
Explanation: Sounds considerate.
33. I Thought You Should Know
Meaning: Shares personally relevant information.
Tone: Friendly.
Example: “I thought you should know that the client approved the proposal.”
Explanation: Great for colleagues.
34. I Would Like to Make You Aware
Meaning: Raises awareness.
Tone: Professional.
Example: “I would like to make you aware of the updated procedures.”
Explanation: Useful for policies.
35. We Are Writing to Inform You
Meaning: States the purpose of communication.
Tone: Formal.
Example: “We are writing to inform you of upcoming service improvements.”
Explanation: Common in official emails.
36. This Is to Notify You
Meaning: Gives official notice.
Tone: Formal.
Example: “This is to notify you that your subscription expires soon.”
Explanation: Clear and direct.
37. I Have an Update for You
Meaning: Shares new information.
Tone: Friendly.
Example: “I have an update for you regarding the interview schedule.”
Explanation: Modern and conversational.
38. I Wanted to Make You Aware
Meaning: Brings attention to information.
Tone: Professional.
Example: “I wanted to make you aware of the recent policy changes.”
Explanation: Appropriate for workplace emails.
39. It Is Important to Note
Meaning: Highlights key information.
Tone: Formal.
Example: “It is important to note that registration closes tomorrow.”
Explanation: Draws attention effectively.
40. As a Friendly Reminder
Meaning: Offers a reminder.
Tone: Friendly.
Example: “As a friendly reminder, your payment is due Friday.”
Explanation: Perfect for follow ups.
41. I Am Reaching Out to Share
Meaning: Shares useful information.
Tone: Warm.
Example: “I am reaching out to share our latest updates.”
Explanation: Popular in modern business emails.
42. I’d Like to Brief You
Meaning: Gives concise information.
Tone: Professional.
Example: “I’d like to brief you on tomorrow’s agenda.”
Explanation: Suitable for meetings.
43. Please Keep in Mind
Meaning: Reminds readers.
Tone: Friendly.
Example: “Please keep in mind that seating is limited.”
Explanation: Helpful for reminders.
44. Here Is Some Important Information
Meaning: Introduces key details.
Tone: Neutral.
Example: “Here is some important information regarding your membership.”
Explanation: Straightforward and clear.
45. Allow Me to Update You
Meaning: Provides recent developments.
Tone: Professional.
Example: “Allow me to update you on the latest progress.”
Explanation: Excellent for project communication.
46. I Would Like to Share an Update
Meaning: Introduces new information.
Tone: Warm.
Example: “I would like to share an update about the conference schedule.”
Explanation: Suitable for professional correspondence.
47. I Am Contacting You Regarding
Meaning: Introduces the topic directly.
Tone: Professional.
Example: “I am contacting you regarding your recent inquiry.”
Explanation: Perfect for formal emails.
48. I’m Writing with an Important Update
Meaning: Announces significant information.
Tone: Professional and engaging.
Example: “I’m writing with an important update about your account.”
Explanation: Modern and reader friendly.
Purpose and Personalization: Encourages readers to pay attention while maintaining a warm, professional tone.
Conclusion
Choosing the right alternative to “this is to inform you” can significantly improve the quality of your professional communication. While the traditional phrase remains appropriate in formal settings, modern alternatives help your emails, announcements, and workplace messages sound more natural, engaging, and audience focused. By matching your wording to the situation and your relationship with the reader, you can communicate with greater confidence and clarity. Experiment with these expressions to develop a writing style that is both polished and personable.
