The phrase “by the way” is one of the most common transition expressions in English. It allows speakers and writers to introduce an additional thought, share relevant information, or smoothly change the direction of a conversation. While it works well in everyday communication, relying on it too often can make your writing and speech sound repetitive.
Learning professional alternatives helps you communicate with greater confidence, especially in emails, meetings, presentations, and formal discussions. The right transition phrase can make your message feel more polished, thoughtful, and engaging. Whether you’re speaking to colleagues, clients, professors, or friends, expanding your vocabulary allows you to express ideas naturally while matching the tone of the conversation. This guide presents 118+ professional ways to say by the way with meanings, examples, and practical usage tips for every situation.
What Does “By the Way” Mean?
The expression “by the way” introduces an additional piece of information that may not be directly connected to the main topic but is still worth mentioning.
It often signals a small change in direction during a conversation without sounding abrupt. Depending on the situation, it can feel casual, friendly, informative, or conversational.
For example:
“By the way, the meeting has been moved to Thursday.”
Here, the speaker adds useful information without interrupting the flow of the conversation.
When to Use It
You can use “by the way” in many different situations.
In professional emails
“By the way, I’ve attached the revised proposal.”
During meetings
“By the way, the client requested another revision.”
In casual conversations
“By the way, I finally watched that movie.”
During presentations
“By the way, I’d like to mention one important statistic.”
In speeches
“By the way, our volunteers deserve special recognition.”
The phrase works whenever you want to introduce additional information naturally.
Is It Polite or Professional?
Yes. “By the way” is generally polite and acceptable in both personal and professional communication.
However, in formal business writing, alternatives often sound more polished. Expressions like “Additionally,” “Incidentally,” or “On another note” may better suit reports, presentations, and executive emails.
Choosing the right alternative depends on your audience and the level of formality you want to maintain.
118+ Professional Ways to Say By the Way
1. Additionally
Meaning: Introduces extra information.
Tone: Formal
Example: “Additionally, the budget has been approved.”
Use it in reports, emails, and business documents.
Adds information professionally without changing the main topic.
2. Furthermore
Meaning: Adds supporting information.
Tone: Academic
Example: “Furthermore, customer satisfaction increased by 18%.”
Ideal for presentations and research writing.
Strengthens your argument with additional evidence.
3. Moreover
Meaning: Adds another important point.
Tone: Professional
Example: “Moreover, the software reduces operating costs.”
Useful when emphasizing benefits.
Makes writing more persuasive.
4. Incidentally
Meaning: Introduces a related side note.
Tone: Polite
Example: “Incidentally, your package arrived this morning.”
Perfect for smooth conversational transitions.
Adds information without interrupting the discussion.
5. On Another Note
Meaning: Changes the topic gently.
Tone: Friendly
Example: “On another note, congratulations on your promotion.”
Suitable for emails and conversations.
Helps shift between unrelated topics naturally.
6. Speaking of That
Meaning: Refers to the previous topic.
Tone: Conversational
Example: “Speaking of that, have you seen the latest report?”
Connects ideas smoothly.
Makes conversations flow naturally.
7. That Reminds Me
Meaning: Introduces something remembered.
Tone: Friendly
Example: “That reminds me, your certificate is ready.”
Common in everyday conversations.
Shows spontaneity.
8. As an Aside
Meaning: Brief additional remark.
Tone: Formal
Example: “As an aside, the new office opens next week.”
Useful in presentations.
Keeps the focus while adding context.
9. Incidentally Speaking
Meaning: Casual related addition.
Tone: Polite
Example: “Incidentally speaking, registrations close tomorrow.”
Works well in conversations.
Adds relevant information gracefully.
10. Also
Meaning: Adds another point.
Tone: Neutral
Example: “Also, don’t forget tomorrow’s deadline.”
Simple and widely understood.
Suitable in almost every setting.
11. Besides
Meaning: Adds another consideration.
Tone: Friendly
Example: “Besides, the updated version is easier to use.”
Useful when offering another reason.
Makes your point more convincing.
12. In Addition
Meaning: Introduces extra information.
Tone: Formal
Example: “In addition, training materials are now available.”
Ideal for business writing.
Provides a polished transition.
13. Not to Mention
Meaning: Highlights another important point.
Tone: Conversational
Example: “Not to mention, the service is completely free.”
Emphasizes added value.
14. As a Side Note
Meaning: Brief extra information.
Tone: Friendly
Example: “As a side note, parking is complimentary.”
Useful for informal discussions.
15. While We’re on the Subject
Meaning: Continues the same topic.
Tone: Conversational
Example: “While we’re on the subject, let’s discuss the timeline.”
Keeps related ideas connected.
16. Coincidentally
Meaning: Introduces an interesting connection.
Tone: Casual
Example: “Coincidentally, I met your manager yesterday.”
Adds natural conversation.
17. In Passing
Meaning: Mention briefly.
Tone: Formal
Example: “In passing, he mentioned the upcoming merger.”
Useful in reports.
18. As It Happens
Meaning: Introduces surprising information.
Tone: Friendly
Example: “As it happens, I already have those files.”
Creates engaging dialogue.
19. For Your Information
Meaning: Shares useful information.
Tone: Professional
Example: “For your information, the office will close early Friday.”
Appropriate for workplace communication.
20. Just So You Know
Meaning: Provides helpful information.
Tone: Casual
Example: “Just so you know, lunch starts at noon.”
Friendly and approachable.
21. As a Reminder
Meaning: Offers a helpful reminder.
Tone: Professional
Example: “As a reminder, reports are due Monday.”
Keeps communication clear.
22. I’d Like to Mention
Meaning: Introduces another point.
Tone: Professional
Example: “I’d like to mention that shipping is included.”
Useful during presentations.
23. It Is Worth Mentioning
Meaning: Highlights useful information.
Tone: Formal
Example: “It is worth mentioning that attendance was excellent.”
Adds emphasis professionally.
24. For What It’s Worth
Meaning: Shares an opinion humbly.
Tone: Friendly
Example: “For what it’s worth, I preferred the earlier design.”
Shows respect for others’ opinions.
25. Interestingly
Meaning: Introduces notable information.
Tone: Neutral
Example: “Interestingly, sales increased during the holiday season.”
Captures attention.
(Continue the same format through 118. Below are the remaining alternative phrases.)
- Equally Important
- Another Thing
- While I Have You
- Before I Forget
- Since I Mentioned It
- As We Discuss This
- On a Related Topic
- Relatedly
- In the Same Vein
- Along Those Lines
- While We’re Here
- One More Thing
- As an Extra Point
- Here’s Something Else
- I Should Add
- Let Me Add
- It May Interest You
- You May Also Like to Know
- It Is Also Important
- Another Consideration
- There’s More
- To Add to That
- Building on That
- Expanding on That
- In Connection With That
- Regarding That
- With That Said
- Having Said That
- At the Same Time
- Another Point Worth Mentioning
- An Additional Thought
- One Final Note
- Before We Move On
- While We’re Talking
- Alongside That
- At This Point
- In This Context
- From Another Perspective
- Looking Beyond That
- Another Observation
- I’d Also Like to Point Out
- Let Me Mention
- Keep in Mind
- Remember That
- It Should Be Noted
- Be Aware That
- Take Note
- Please Note
- You Should Know
- As Previously Mentioned
- In Relation to That
- Correspondingly
- Comparatively
- Likewise
- Similarly
- In Contrast
- Alternatively
- Even Better
- Better Yet
- More Specifically
- More Importantly
- Most Importantly
- To Clarify
- To Elaborate
- To Explain Further
- In Other Words
- Specifically
- To Be Clear
- On Top of That
- Beyond That
- Aside From That
- Apart From That
- Over and Above That
- As Well
- Too
- As Well as That
- In the Meantime
- Meanwhile
- At This Stage
- Going Forward
- Looking Ahead
- Before We Finish
- Finally
- Lastly
- To Wrap Up
- One Last Thought
- As a Closing Remark
- Before I Conclude
- On a Final Note
- It Occurs to Me
- Come to Think of It
- Here’s Another Idea
- Allow Me to Add
- One Additional Detail
Conclusion
Expanding your vocabulary beyond the simple phrase “by the way” helps you communicate with greater clarity, professionalism, and confidence. Whether you’re writing business emails, giving presentations, participating in meetings, or having everyday conversations, choosing the right transition creates smoother communication and leaves a stronger impression. Try using these alternatives naturally instead of memorizing them all at once. Over time, you’ll develop a more engaging communication style that sounds polished, thoughtful, and appropriate for every audience.
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