Have you ever started an email with the phrase “I am writing to let you know” and wondered if there was a more engaging way to say it? While this expression is polite, clear, and widely accepted, using the same opening repeatedly can make your communication sound repetitive. Whether you’re writing professional emails, business announcements, customer updates, or friendly messages, choosing a fresh alternative helps your writing feel more natural and thoughtful. It also allows you to match your tone to the situation, whether formal, conversational, or persuasive. In this guide, you’ll discover 87+ polite synonyms for I am writing to let you know that make your emails and messages more polished while keeping your communication warm, respectful, and effective.
What Does 87+ Polite Synonyms for I Am Writing to Let You Know Mean?
The phrase “I am writing to let you know” is commonly used to introduce information, updates, announcements, or important news in written communication.
It signals that the writer wants to inform the recipient about something relevant or necessary.
The tone is generally polite, neutral, and professional, making it suitable for workplace emails, academic correspondence, customer service, and personal messages. However, replacing it with more specific alternatives often makes your writing sound more engaging and tailored to the situation.
When to Use It
This expression and its alternatives work well in many situations, including:
- Business emails announcing updates.
- Client communications.
- Job application follow ups.
- School or university correspondence.
- Formal letters.
- Customer support messages.
- Team announcements.
- Friendly personal emails.
Examples:
I am writing to let you know that your application has been approved.
I wanted to inform you that the meeting has been rescheduled.
Please be advised that our office will remain closed tomorrow.
Is It Polite or Professional?
Yes. “I am writing to let you know” is both polite and professional. It creates a respectful introduction before sharing information.
In formal business settings, alternatives like “Please be advised,” “This is to inform you,” or “I would like to notify you” sound especially appropriate.
In casual conversations, phrases such as “Just wanted to let you know” or “Thought you’d like to know” create a warmer, more personal tone.
Choosing the right alternative depends on your audience, relationship, and purpose.
87+ Polite Synonyms for I Am Writing to Let You Know
1. I would like to inform you
Meaning: Formally shares information.
Tone: Professional
Example: “I would like to inform you that your request has been approved.”
Explanation: Ideal for official correspondence.
2. I wanted to let you know
Meaning: Shares information naturally.
Tone: Friendly
Example: “I wanted to let you know that your order has shipped.”
Explanation: Softer and more conversational.
3. I wish to inform you
Meaning: Announces information respectfully.
Tone: Formal
Example: “I wish to inform you that the schedule has changed.”
Explanation: Suitable for business letters.
4. Please be advised
Meaning: Draws attention to important information.
Tone: Formal
Example: “Please be advised that the office will close early.”
Explanation: Common in professional notices.
5. This is to inform you
Meaning: Officially communicates information.
Tone: Business
Example: “This is to inform you that payment has been received.”
Explanation: Frequently used in formal announcements.
6. I am pleased to inform you
Meaning: Shares positive news.
Tone: Warm and professional
Example: “I am pleased to inform you that you have been selected.”
Explanation: Best for good news.
7. I regret to inform you
Meaning: Announces unfortunate news.
Tone: Formal and empathetic
Example: “I regret to inform you that the event has been canceled.”
Explanation: Appropriate for difficult messages.
8. I wanted to notify you
Meaning: Gives advance notice.
Tone: Professional
Example: “I wanted to notify you about tomorrow’s maintenance.”
Explanation: Useful for updates.
9. I would like to notify you
Meaning: Officially informs someone.
Tone: Formal
Example: “I would like to notify you of the policy change.”
Explanation: Excellent for workplace emails.
10. I’m reaching out to inform you
Meaning: Contacts someone with information.
Tone: Professional and friendly
Example: “I’m reaching out to inform you about our new service.”
Explanation: Modern email opening.
11. Just wanted to let you know
Meaning: Casually shares information.
Tone: Friendly
Example: “Just wanted to let you know we’re running a little late.”
Explanation: Great for informal emails.
12. Thought you’d like to know
Meaning: Shares useful information.
Tone: Casual
Example: “Thought you’d like to know the package has arrived.”
Explanation: Personal and warm.
13. I wanted to update you
Meaning: Provides new information.
Tone: Professional
Example: “I wanted to update you on the project’s progress.”
Explanation: Excellent for ongoing work.
14. I’m happy to share
Meaning: Announces positive information.
Tone: Friendly
Example: “I’m happy to share that we’ve reached our goal.”
Explanation: Adds enthusiasm.
15. I’d like to share
Meaning: Introduces information politely.
Tone: Neutral
Example: “I’d like to share some exciting news.”
Explanation: Versatile for many contexts.
16. I’m contacting you to inform you
Meaning: States the purpose directly.
Tone: Formal
Example: “I’m contacting you to inform you of a schedule change.”
Explanation: Clear and professional.
17. I am contacting you regarding
Meaning: Introduces a topic.
Tone: Professional
Example: “I am contacting you regarding your application.”
Explanation: Smooth opening.
18. I wanted to bring to your attention
Meaning: Highlights important information.
Tone: Professional
Example: “I wanted to bring to your attention a billing error.”
Explanation: Useful for important matters.
19. Kindly note
Meaning: Requests attention.
Tone: Formal
Example: “Kindly note the revised deadline.”
Explanation: Brief and courteous.
20. Please note
Meaning: Emphasizes information.
Tone: Professional
Example: “Please note that registration closes Friday.”
Explanation: One of the most common alternatives.
21. For your information
Meaning: Shares useful details.
Tone: Neutral
Example: “For your information, the report is attached.”
Explanation: Simple and effective.
22. I would like to make you aware
Meaning: Raises awareness.
Tone: Formal
Example: “I would like to make you aware of the updated policy.”
Explanation: Suitable for official notices.
23. I am writing to update you
Meaning: Provides new developments.
Tone: Professional
Example: “I am writing to update you on the project timeline.”
Explanation: Common in business.
24. I wanted to share an update
Meaning: Gives recent information.
Tone: Friendly
Example: “I wanted to share an update regarding your request.”
Explanation: Sounds approachable.
25. Allow me to inform you
Meaning: Politely introduces information.
Tone: Formal
Example: “Allow me to inform you of our latest changes.”
Explanation: Elegant wording.
26. Permit me to inform you
Meaning: Respectfully informs someone.
Tone: Very formal
Example: “Permit me to inform you that your application succeeded.”
Explanation: Suitable for official letters.
27. I wanted to advise you
Meaning: Gives information or guidance.
Tone: Professional
Example: “I wanted to advise you that your appointment has changed.”
Explanation: Helpful in service communications.
28. I am writing regarding
Meaning: Introduces a subject.
Tone: Formal
Example: “I am writing regarding your recent inquiry.”
Explanation: Widely used in business.
29. I wanted to keep you informed
Meaning: Maintains communication.
Tone: Friendly
Example: “I wanted to keep you informed about our progress.”
Explanation: Encourages transparency.
30. I’d like to keep you updated
Meaning: Shares ongoing developments.
Tone: Warm
Example: “I’d like to keep you updated throughout the process.”
Explanation: Great for client communication.
31 to 87
- To keep you informed
- As an update
- I thought it would be helpful to let you know
- I’m pleased to share
- I’m delighted to let you know
- I’d like to notify you
- I wanted to make you aware
- You should know
- I wanted to mention
- I wanted to pass along
- Please be informed
- I have an update for you
- Here’s an update
- I wanted to communicate
- I’d like to communicate
- I’m emailing to let you know
- I’m writing to update you
- I’m reaching out with an update
- I thought I’d update you
- I wanted to keep you posted
- Keeping you informed
- As promised, here’s an update
- I’d like to bring you up to date
- Just a quick update
- I wanted to share the latest
- This serves as notice
- This email is to notify you
- I am writing concerning
- I’d like to advise you
- I hope you’ll be pleased to know
- I wanted to make sure you knew
- I’d like to let you know
- Here’s what you need to know
- Just to keep you informed
- For your awareness
- As a courtesy
- I felt you should know
- I wanted you to be aware
- I thought you should know
- I’d like to call your attention to
- I’m writing with an important update
- I have some news to share
- I wanted to provide an update
- Please allow me to inform you
- I’m writing with good news
- I’m writing with an announcement
- This message is to inform you
- I’m sending this to let you know
- I wanted to reach out
- I wanted to keep you in the loop
- I wanted to provide you with this information
- I’d appreciate your attention to this update
- This is a quick note to let you know
- Please take note
- I thought it best to inform you
- I wanted to personally let you know
- I wanted to share this with you
- I felt it was important to let you know
Conclusion
Using alternatives to “I am writing to let you know” makes your communication sound more engaging, thoughtful, and professional. Whether you’re informing clients, updating colleagues, or writing to friends, selecting the right phrase helps match your tone to the situation and strengthens your message. Experiment with these expressions to make your emails, letters, and announcements feel more natural while maintaining clarity and courtesy. Small changes in wording can leave a lasting positive impression.
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